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How Do I

Configure the program for my business:

Before you begin using The Retail Cash Box II program, you will want to configure the program to display your company name, tax

rates, price levels ... within the program. At the bottom of the main work screen, you will see a command box with the caption

SELECT FUNCTION above it. Within the command box there are seven different function. They are Add, Process, Edit, Clear,

Lookup, and Menu with a highlighted bar over the Add function. Use the Arrow keys to highlight the Menu function and press Enter.

Another command box will appear with Reports, Inventory, Customer, Payable, Acct Receivable, Maintenance, and Setup within it.

Using your arrow keys, highlight Setup and press Enter.

Press Enter on Configure here to edit the configure screen. The first field is called header. Your business name goes here, type it in and

press enter to move to next field. You can also use the arrow keys to move within this screen. Continue on through the fields until you

reach Tax Rate. This field is based on cents on the dollar so 0.0S would be 5% sales tax enter in your tax rate here and move to the next

field. The preferred, and employee fields are for setting a percentage of discount they can be set at this time or left blank. Price levels

are a percentage of retail (1 would be fun retail, .5 would be 50% off) you should fin in the first one to be 1 the rest can be set at this

time or left blank.

Interest is set as cents on the dollar type in amount to set and press Enter. A box will appear and ask if you will be using standard or a

40 column receipt printer make your choice and press Enter. After filling in all appropriate fields keep pressing the Enter key to exit

and save.

Add Sales Clerks:

After you have configured the program for your company the next step is to identify those employees that will be using the program.

From the main work screen highlight Menu and press Enter then highlight Maintenance and press Enter. Press Enter on Sales Rep to

bring up the Sales Rep Add/Edit screen. To Add, Edit, or Delete information move the highlight bar to a item and press Enter this will

put you into the edit screen. To edit an item highlight the item and press the (Enter) key, the edit screen will appear. Move the cursor to

the line you want to change and type in the new information. For the information to be saved you need to go to the next line before

pressing the (Esc) key to leave the edit screen. If you want to add new information move the (down arrow) key until you get a blank

edit screen to enter into. To Delete an item press the (Delete) key, the item will be removed from the screen. To leave the screen press

the (Esc) key, all changes will be saved. Fill in all appropriate information but remember the last field must have at least one sales

person with a security level of (3) if none is set at this time with this level you will not be able to view all the menus or return to this

screen to add or edit any other salespeople.

Add Customers:

To enter in new customers highlight the Add function from the main work screen and press Enter. This will bring you to the customer

pick screen. Press the (F3) key to bring up the customer add screen. The last name field is ready for you to begin typing in information

after filling in the field press Enter to move to next field. After entering data in all fields a box will appear asking if this customer is tax

exempt select yes or no and press Enter. The next box will ask for a level of pricing to charge this customer highlight choice and press

Enter. A small box will ask if you want to save this customer or abort now highlight choice and press Enter. This will bring you back to

the main work screen, if you saved a customer then that customer is now displayed on the main work screen.

Add Inventory Items:

From the main work screen highlight Menu and press Enter. Next highlight Inventory and press Enter. From this menu pick Add and

press Enter you now have to decide if this is going to be a standard, matrix, or kit highlight your choice and press Enter. Fill in the

product number you want here or use a bar code reader to enter it for you. Fill in all fields up to Vendor where a box with a list of

vendor will appear.

This box will have all highlighted you will need to press the Insert key now if you want to add any other vendors. After entering the

vendor press Enter on the vendor of your choice to move to next field. Do the same for Dept, and Div. Fill in the last fields until you

see a choice box labeled Like Item. if you pick yes the new item will use the last items information for it�s fields. Place new product

number in and continue. Press Esc to exit inventory Add screen.

Make & Process a Sale:

From the main work screen press Enter on the Add function to pick your customer. After picking a customer press Enter on the Add

function again to bring up the inventory list. Highlight the item you want to sell and press Enter to place it on the main work screen.

Press the Esc key to return to the main work screen. Highlight the Process function and press Enter this will bring you to the process

menu. Highlight Sale and press Enter. Pick the type of payment this customer is making either cash,check,MC\Visa.... and press Enter.

You are now asked to type in the amount the customer is giving you if it is the same as the one shown then press Enter. If there is a

check number or PO number type them in now if not press Enter. If you have any comments you would like shown on the sale, type

them in here. If not, press Enter twice to move to last field. If you had picked one of the charge cards you would have been asked to

enter card number and expiration date or swipe the card for the information. The last question is to either press Enter on (YES) continue

and process the sale or (NO) and return to the beginning of the page or (QUIT) and return to the main work screen. Highlight your

choice and press Enter.