Lightning Bolt Computers (734) 395-9367 http://www.lightbolt.com

22

Accounts Payable Menu

* From this menu you can create, edit, delete and process purchase orders (PO�s) by using the

ZY

to highlight your choice and pressing

E

.

* No matter which option you select you will be prompted to select the vendor you would like to use.

Do this by moving the

ZY

up or down to highlight the vendor and press

E

. Only the inventory

items will be used for that vendor. If you are going to edit or delete a PO then only those from this

vendor will be used.

* DELETE PURCHASE ORDER: Pick the vendor and PO for that vendor that you want to delete.

A small box will display asking you Yes or No to delete. Select the option that you would like and

press

E

.

* An PO�s will be displayed in the same print format for add and edit. Use the

)

key to print.

(

or

X

will return you to the menu.

Create/Edit

Purchase Or-

der

CREATE PURCHASE OR-

DER: The first step in creating

a purchase order is to pick a

vendor to buy from. Use the

up and down

ZY

to high-

light your choice and press

E

. After selecting the ven-

dor an items in the inventory

from that vendor will be dis-

played on the screen for you

to select from. Highlight your

choice and press

E

. After

selecting an item to order you

are taken to the left hand red

box to enter order information

for that item. After entering

your choices the item will be

displayed on your purchase

order on top. You can edit or

delete any mistakes with the

)

key. After completing

these steps for an the items to

be ordered from this vendor

you press

X

. A salon box will appear asking you to save or abort this purchase order. Use your

ZY

to select your choice and press

E

.

* EDIT PURCHASE ORDER: Runs similar to making PO�s. You first pick a vendor. A list of PO�s created for that vendor appears. Move your

ZY

to select

the one you would like to edit and press

E

. Your order will be displayed. Press the

)

key to edit the order. Press

X

when done.

* By using the

f

keys you can add, edit or delete inventory items exactly as described under inventory.

Process Purchase Order

* PROCESS PURCHASE ORDER: Pick a vendor from the list. A list of the PO�s will be shown, highlight the order you wish to process and press

E

. The order

is shown with the highlighted located on the first product number. Move to the status field and enter one of the codes from the bottom of the screen (O-ordered,

R-received...). After setting the status, changing the date and if you have received any items make sure you have entered in the quantity received then press

X

to stop. A small box will appear with save and abort. Select the action you would like and press

E

. You can also change the cost of an item here. When cost

is changed the existing items are averaged with the new items to give you a average cost of goods in inventory. Do this by moving your arrow key to the right

to see more of the items order information.