Lightning Bolt Computers (734) 395-9367 http://www.lightbolt.com

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Run a Report:

To run a report select Menu from the main work screen and press enter. A menu will be displayed, select Reports from this menu. You will have a

list of report types to pick from. Select the type of report you would like, daily, summary, inventory, sales, time or sales rep and press enter. The report will ask

you for the date range this report will cover. Select the date you would like by pressing enter to accept the date shown, + or - to advance or decrease the date

or type in the new date and press enter. Do the same for the ending date. Depending on the report selected you will be prompted for more information to add

to the report.

Follow the screens to compile your report. Once you have provided an the information for a report the contents will be displayed on the screen. Use your arrow

keys to move the report up and down on the screen. F10 will print the report to the printer and Esc or F9 will return you to the menu.

Run Statements:

Select menu from the work screen function list and press enter. The system sub menu will appear. Move the arrow keys to highlight Account

Receivables and press enter. Select statement from this menu and press enter. A customer list will appear. Select the customer you would like to print a statement

for by moving the highlight bar with the arrow keys or typing in the name or company and pressing enter. If you would like to print statements for an the

customers select F3 from the customer pick list. After selecting the customer/s or an from the list a statement/s will be compiled for that customer/s. Use the

arrow keys to move the screen up or down. F9 or Esc exists the statement or F10 prints. The statement will show the current amount owed if any, the amounts

paid and interest due if configured for interest in setup - config.

Make Collection Letters:

In order to create collection letters you need to do a two step procedure.

First create the letter with the word processor and merge fields from the customer data base. Second print merge letters from the customer menu. Let’s look at

the letter creation process for the word processor first. Select menu from the work screen and press enter. Select customer from this sub menu and press enter.

An the options to create a collection letter are in this menu. Select Word Processor from this menu and press enter. A collection letter is nothing more than a simple

letter with mail merge fields in it. Press F3 to access the options menu and move highlight bar to merge. A pop-up box will appear with the data base fields from

the customer list. Select First_name and press enter. {FIRST_NAME} will be displayed on your letter. You have just created a letter with the merge field

FIRST_NAME in it. When you print this letter from the customer menu merge option you will get one page for each customer with their first name on it. Let’s

add the rest of the fields for last name, company, address, city, state and zip the same way. Make the letter look like a normal letter but the actual names and other

information is substituted with the customer field names. After you have put in an the address information you will want to write the body of the text of your

collection letter. When you are through with your letter save it and exit. If you exit without saving the program will ask you for a name for your changes so don’t

worry it’s not that easy to lose an your good hard work. When you exit the word process you will be returned to the customer menu screen. Select Mail Merge

from the menu and press enter. A pop-up will appear asking you to select the document you would like to merge the customer data base with. Select the one you

just typed above. Next you will be asked to narrow the number of customers you would like to print.

Collection letters are to people who owe you money so select BALDUE from the next list. You will need to move the arrow key down in order to see the BALDUE

field. Once you select BALDUE an operator box will appear select > (greater than) and press enter. Enter the amount of 0 for your BALDUE. You have created

a search criteria for your customer data base for an records that have a BALDUE greater than $0. A tally of customer matches will be compiled and you will be

prompted for Y or N to continue. If you press Y you will get a letter for each of the customers that owe you money.

You can use this same method to print thank you letters or any other kind of letter that you would like to personalize to each customer.

Run Mail Labels:

Once you have printed merge letters you will want to print labels to the same people or just print labels for any of your customers. Select menu from

the main work screen and press enter. From this menu select customer and press enter. Highlight labels and press enter. A test set of labels will be printed if you

so desire. After you have calibrated your printer for the labels select the search criteria for the labels you would like to print. Do this exactly like the merge option

of collection letters. Briefly, you will select the field from the customer data base that you would like to use for your search criteria. Good examples are BALDUE,

CITY_STATES, ZIP codes and so on. Select the operator for your search Greater than, less than or equal to and press enter. Type in the amount or name and press

enter. A list of the customer matching the search criteria will be printed and you will be prompted to continue. Select Y to start printing you labels.

Make Product Labels:

At any time you can print product labels with or without bar codes. Select menu from the main work screen and press enter. A sub menu will appear,

select inventory from this menu and press enter. Select labels from the inventory menu and press enter. You will be asked to test print three labels to make sure

your printer is lined up correctly. Press any key to continue or Esc to re-print three more labels.

After you have your printer setup you will be asked to narrow your search. Do this by selecting an inventory field from the inventory field pop-up list and press

enter. Select the operator from the next window and type in the amount or name to search by. An example of this would be to print labels for an products costing

more than $50, an products entered in after a certain date or an products from a certain vendor. Once you have the search criteria selected the system will tally

an possible matches and ask you to continue or not. If you select Y to continue you will be asked to print bar code labels for these products. The last choice

you will have before printing will be if you want one label or one label for each inventory item in stock, ie. one label for each like item.

Set Up Security:

See the section on setting up clerks or sales reps.